This module has been mainly customized for organizations in the vegetable export business. The FiNAC system allows them a comprehensive method to maintain and monitor their transactions and finances. The system is capable of handling the varying array of item types that come up from the market. A unique feature is that this provides the users the ability to generate the necessary shipment documents from within the system it self.
Maintains two quantities
According to UOM and KILO (UOM quantity cannot be zero)
Item code and Supplier code duplication is allowed.
Short Supply Procedure
Amend the quantity of short supplier
Assign short quantity to a new supplier or an existing supplier
If it is an existing supplier
If the supplier PO has already been raised, then a new entry for the supplier is made
If the Supplier PO has not been raised, then the existing entry will be amended.
One Supplier PO can have a maximum of four orders.
According to the UOM quantity, additional quantities can be entered.
Two methods of amending
Using the Supplier PO and the Order no
For the pricing purpose total Supplier PO
The GRN needs to be raised against a Supplier PO and also a Customer Order.
Packing and Handling Charges are maintained item wise. (Since this effects the cost price)
VAT calculation – The system will calculate the unit price based on whether VAT is Inclusive or Exclusive.
If there’s a Value discount for the total GRN, the discount is deducted from either the first or the last item
If there’s a percentage discount for the total GRN, then all the items will carry the same percentage of discount.
Allows changing Supplier Items to customers depending on the quality
When we need to have two different unit prices two different sizes of the same item, the system will calculate the average price to that item. This average price will be then used for VAT, Discount and Costing calculation.
Reference numbers are Auto Generated.
VAT, Discount and Packing and Handling charges entered in GRN will be the same for the GRN return.
Two types of invoices available.
Normal
Sample - Not transfer to the GL
Prices will be taken from Item / Rate according to the debtor group.
Two types of quantities available
UOM quantity- Cannot be greater than ordered UOM quantity.
KILO quantity – Used to calculate net weight.
Gross weight calculations can be made using the net weight
Two types of Freight calculations can be done
Cubic meter wise – User has to enter the cubic meter values.
Gross weight
Shipment Cancellation
Invoices can be cancelled
Then Packing Material and other items stocks will be updated in the Stock control module.
Items that cannot be used again are entered in a Damage transaction in the Stock control module.
If the damaged items are to be sold back to the supplier then a Resale transaction is entered.
Based on the time of the Damages and the Resale transaction, average cost will be calculated.
One invoice for one packing list. Invoice numbers cannot be duplicated.
Packing List numbers are generated automatically.
Sub packing materials have to be entered. Print out shows the main packing material.
The stock on hand of the packing materials is updated.
The reference number is automatically generated.
One invoice for one Sales return. The invoice number cannot be duplicated.
User has to select the return items and return quantity.
Packing expenses are calculated by the system automatically.
Export and Other expenses have to entered by the operator.
These transactions have to be entered against the invoice number. The invoice number cannot be duplicated.
