Log all the relevant details of all the prospective Buyers.
Give prospective Buyers more options and flexibility.
If order is confirmed, the details can be downloaded to the pre-costing and contract modules to prevent data duplication.
Contract Module
The Contract Module will help the Tea Exporter to plan the Packing Material, Purchases Tea Purchases, Plan the Blend (location), Machine Utilisation, Shipment dates and the Cash Collections. (D/P, T/T, L/C etc)
Stock Control Module
Head Office
Reduce data entry
Upload the Brokers catalogue before the Auction.
Download data from Contract module to plan purchasing.
Plan storage of purchased Tea according to free Blend floor area based on ongoing orders.
Plan Storage of Ready for shipment Products for container filling.
Stores can make a request in advance from Head Office to make a blend maximizing the efficiency.
Monitor uncollected D/O’s or short/excess supplies and automates Debit note or credit note generation from stores.
System will give a report of the frequency of tea and the tea prices for the last Auctions and a weighted average price is generated for the current lines that have to be bought. Thereby it prevents over bidding and unnecessary tying up of working capital.
By assigning Production targets for packaging, Tea Bagging and Value added products; daily production can be monitored for more efficient machine utilization.
Plan purchasing considering Short Shipment Quantity.
Stocks Control Module (Packing Material)
Head Office
Contract information will be downloaded and quantity needed for each contract will be listed. (Sub items (BOQ) that is needed to make finished goods)
Purchase Order can be raised for One Contract or Multiple contracts for Sub-items. (Bills of materials)
When issuing the Purchase Order (For Contract) Stocks Packing Material and short shipped quantity Can be considered
Lending and Borrowing Items from Different Exports can be monitored.
Reams or Sheets issued for cutting can be monitored.
Import Stocks – Monitor other charges for Costing & Accounts (E.g. Duty, Clearing, Bank Guarantee, Demurrage, Delivery order Charges, Insurance and freight etc.)
Monitor Material Issues and returns
Monitor Sample issues.
Monitor Lending and Borrowing Material Stocks from other Exporters.
Monitor Damages from Suppliers/ Stores/ Production Centres.
ImportModule
Monitor Imports – Tea / Machinery
Monitor Letter of Credit and Documentation
Monitor Clearing Agents
Monitor Bank Guarantees
Monitor Supplier Documentations
Monitor Cargo Entry
Pay Order Approval
Sales & Costing Module
Monitor Sales & Pre-Costing
Value wise
Quantity wise
Country wise
Buyer wise
Unit Sales Analysis
Trend Analysis for the Year
Monitor Production
Value wise
Quantity wise
Country wise
Buyer wise
Monitor Commissions
Monitor Commission Payment
General Stocks Module
Multiple Price Levels
Purchase Ordering and Supplier monitoring
Weighted Average for general Stocks
Credit card Payments
Discount structure facility
Prevents altering of cost price
Calculate Taxes and transfer to the General Ledger.
Physical Stocks Verification.
Inventory Ranking reports
Display Item Status – Available/ Booked/ PO raised/ Delivery Dates
Shipping Module
Monitor country wise cheapest Shipping agent.
Generate Shipping note, Cusdec – Sea / Air
Monitor Contract wise Shipping Charges
Monitor Pending Contract
Monitor ‘Ready for shipment’ for Container Loading.
Customer Export Entry No
Shipping Register.
Invoice – Single/ Multiple Shipments.
Monitor Short Shipments
Monitor Export Based on – Bulk/ Blended/ Packets/ Tea Bags/ Green Tea
Monitor under/ over provision for shipping charges
Generate Pre-Shipment and Post Shipment Documents (Pre Shipment: Captions Copy, Post Shipment: Certificates)
Bank Documents
Courier Module
Monitor Courier companies and rates.
Monitor Samples, Parcels etc.
Monitor Samples, Parcels not received/ given.
Raised Courier Invoice/ Debit note/ Credit note for Accounts Department.
