Cotton Collection and Leather Collection are two retail outlets popular in Sri Lanka, respectively for fashionable clothing and leather products. Cotton Collection caters with ease to the new wave in dressing that has crept into the market. It provides casual and formal clothing in vogue, previously reserved for markets abroad, accessible to men, women, children and infants living in Sri Lanka. Cotton collection sells over 2500 different articles of clothing.

Leather collection, with a range of over 1500 products made of genuine leather, markets for both men & women – handbags, shoes, belts, wallets, jackets, luggage bags etc. They have also stepped into providing accessories, jewellery and handicrafts

Tourists have become regular customers, and as popularity grows so do its product lines and the number of outlets – which is four at the moment. These outlets are computerized using the latest technology in software – FiNAC. The outlet data is consolidated at head office, providing management with information of each outlet as well as the total consolidation. The data is transferred between outlets via e-mail and it is also possible to transfer through diskettes in times of emergency.

The head office is able to check the stock balances of outlets at any given time eliminating out-of-stock situations by immediately transferring such items. These vital information are captured into useful management information reports, which provides sales trends, fast/slow moving items, age analysis of items and purchases etc. The software system also provides variance analysis, for targets assigned to outlets against the actual achievement. The system is successfully linked with point of sales terminals used by cashiers at all outlets.

The system is finally integrated with the general ledger providing the management with the P&L, Balance Sheet, Cash Book etc on line.

Datamation the local developers of Finac have successfully implemented many similar software packages both locally and overseas for the past 19 years.

A technology collaboration between a world class software company in Melbourne has helped Finac to withstand international competition successfully thus satisfying 350 clients and installed over 900 modules with a 100% success rate.

The Aes Kalanitissa power plant is an ISO 14010HSE certified company driving the energy and utilities sector. The business was initiated in 1998, and has a task force of over 200 employees.

Prior to FiNAC, excel work sheets were used to maintain records leading to problems with viewing reports and in keeping accurate records of monetary transactions. Previous attempts to compuetrize the organization were unsuccessful mainly due to the complexity of the Accounting System

To eliminate all these problems the FiNAC software solution was introduced. The  system included General Ledger, Debtor, Creditor and Payroll modules. The program also has the facility to handle multiple currencies

The flexible and comprehensive reporting features of the system improved business decisions which have resulted in the company producing its Accounts on time.

Almar Rubber is one of the largest exporters of natural rubber in Sri Lanka. With over 25 years of experience,

The company’s output of 70 containers of tea and over 80 containers of rubber makes them a leader in the export trade in the country.

The DOS software system which was provided by another company was replaced by the FiNAC system, and was introduced into both the tea and the rubber divisions.

FiNAC has provided the General Ledger, Debtors, Creditors, Post Dated Cheques, stock modules, and contract and shipping modules to Almar. This has enabled the company to maintain comprehensive records of both the local as well as the international transactions.

The data generated from the system is aimed at delivering accurate and timely information for effective business management analysis and forecasting.

The response of the client in the face of the rapid progress being gained has been excellent with extreme satisfaction for the solution

Anverally & Sons (Pvt) Ltd. which was founded over 100 years ago are exporters of some of the finest Sri Lankan teas to over 37 countries in Europe, Asia, Commonwealth of Independence States (Old USSR) and the Middle East. They have been one of Sri Lanka’s pioneers in the tea export industry and hold a considerable market share in the countries of export.

Anverally had been using a system for Tea and Packing material but since turning to the FiNAC system, they have opted for a “Total Solution” which includes 11 modules. These modules are Contract, Packing Material, Shipping, Tea, Import, Courier, General Ledger, Debtors, Creditors, Sales & Costing and Payroll.

The complete system has been customised to fit the needs of the organisation. The entirety of business transactions are based on the FiNAC software. All processes are planned through the system allowing them to streamline the work procedure which in turn has allowed for a much more efficient and effective business practice.

The system facilitates the uploading of Tea catalogues and also the raising of BOQs (Bills of Quantity) on a contract wise basis. The system has an approval level system built in to it for transactions (mainly purchasing) to ensure that errors are minimized.

The total Accounting solution of the FiNAC system has simplified transaction entry and monitoring as well as the process of obtaining reports. The systems allows for automatic updating of several modules with the input of each entry.

The report generation process was customised to generate specific reports used by the organisation in addition to the vast number of reports the FiNAC systems has to offer. These reports have made the business planning and controlling process that much easier because of the accuracy and timely nature of the data.

Anverally & Sons (Pvt) Ltd have expressed their absolute satisfaction towards the comprehensive and dependable FiNAC software solution.

Asiabike Industrial Ltd was incorporated in 1994 as a BOI venture. They are pioneers in the manufacture of mountain and all terrain bicycles in Sri Lanka.

Asiabike is presently the only company in Sri Lanka manufacturing and exporting more than 200,000 bikes per year to the European Union Countries. The factory and office premises are located in Panadura.

Before the introduction of the FiNAC system, they had toiled with an ERP software, which turned out to be a hassle to use.

To rectify the problems faced by the company, they adopted the FiNAC software solution of which the Creditor and the GL modules were implemented. The trouble-free and easy to handle nature of the FiNAC software has been much appreciated compared to the earlier software.

In dealing with international customers, Asiabike requires the maintenance of accurate transaction records. These records need to be available on demand for any reference purposes or analysis. The FiNAC system has given them an opportunity to satisfy these needs in a simple and comprehensive package. The customised reports that are generated from the system have also enabled them to control their finances in a more effective and efficient manner.

Associated Electrical Corp were searching for a software solution that allowed them to manage their finances in the most efficient and comprehensive method. This is when they opted to implement the world recognised FiNAC software solution. With over 25 years of excellence in providing software solutions to countless organisations, Datamation Systems was ready to fulfil the requirements of the Associated Electrical Corp.

The Corporation currently has the General Ledger and the Payroll modules of the FiNAC software solution implemented. These systems have been customised to fit all the needs of the individual organisation.

The General Ledger system has allowed them to track all their financial transactions and it has also given them the ability to monitor the progress of their economic growth and stability. The payroll module has simplified the once arduous task of salary calculation for individuals. With its capacity to monitor increments, advances and bonus payments, the FiNAC software has cut back on the long hours spent calculating all these factors when generating the salaries.

The report generation process of the FiNAC software has been modelled to satisfy the demand of accurate and timely business information of the company. In addition to the array of standard reports that are programmed to the system, the report generator allows the administration to produce customised reports at their time of need.

Associated Electrical Corp has shown immense satisfaction towards the supremacy of the software solution and also towards the high quality of service provided by the FiNAC team, which has always been the benchmark set at Datamation Systems.

Autotec Engineering Services (a.k.a. Ajith Motors and Enterprise) is a trading company which imports and distributes motor bicycles and vehicle spare parts. They are involved in both Wholesale and Retail sales of the goods.

Autotec has two locations that they operate from, with the outlet at Maradana acting as their Retail sales location and the outlet in Horana dealing with their wholesale operations.

The company had been searching for a comprehensive system that could handle their Import transactions as well as their local transactions, when they were introduced to the FiNAC software solution. They were quick take up the system in view of the features and services that Datamation Systems offered. Autotec currently has the Stocks, Debtors, General Ledger, Import Costing and Post Dated Cheque modules functioning at their locations.

The system has the capacity to allocate goods for each rep separately and then examine the sales made for each of these allocations and it also provides the ability to monitor tour wise costing. In the financial modules, when a cheque has been realised, the balances in the Debtor module are also automatically updated. The Import costing module and the Stocks module allows Autotec Engineering to import only the necessary items they require for their sales. This reduces wastage and unwanted expenses that may occur due to importing unnecessary items.

Autotec has shown much satisfaction towards the level of efficiency the system exhibits and also towards the information that it provides them in decision making, through the vast array of differing reports that are generated.

Building Materials Corporation was established in 1971 and converted to a limited liability company fully owned by the General Treasury in 1992. BMC is the only government institution engaged in supplying, distributing, importing and marketing of quality building materials in Sri Lanka.

The Corporation was using an old DOS based system to maintain their records. This out of date system was difficult and time consuming to use. So they opted for the FiNAC system for a much more complete and accurate system.

The Building Materials Corp. has 13 branches outstation, other than the head office at Colombo. Currently the system is functioning at the head office where all the transactions of the branches are entered in the back end. The modules of the FiNAC software solution functioning at the location are Sales & Inventory control, Debtors, Creditors, Payroll, and GL.

Since they use consignments in their stocks and item handling, the FiNAC system was customised so that it supported consignment basis transactions.

The modules were programmed to handle the transaction data from all locations island wide. This has given the management the ability to keep track of the status of the entire network at any given time.

The financial modules maintain the finances of all the locations, and the system allows them to generate reports for individual locations or groups. These reports have been customised to fit the requirements of the Corporation and are taken as vital information sources in their planning processes.

The Building Materials Corporation has been impressed with the capability and the potential of the FiNAC solution to the extent that they are looking at expanding the system to more locations and having a live link set up between them.

Carplan Limited is a subsidiary of Colonial Motors Limited, and holds the Agency rights for KIA Motors in Sri Lanka. They are engaged in import and marketing of motor vehicles and also offer the post sales facilities of vehicle servicing to their customers.

Carplan had been previously using a software to maintain their financial records, but over the years they had come to realise the inadequacies of these systems. So in a an effort to obtain the best software system available, they turned to Datamation Systems who, with their expertise in this field for over two and a half decades had the software solution they were looking for. The FiNAC system with over 400 satisfied major clients all over Sri Lanka has the unique ability to adapt to any business system and offered the ERP system Carplan had been searching for.

The implementation of the General Ledger module at the company allowed them to simplify the process of maintaining their financial records. The FiNAC system offered an easy to use yet highly comprehensive system to keep track of their expenses, bank transactions to profit and loss and many more.

Another key advantage over the old system is that the FiNAC system produces a wide range of financial reports that have become ever more important in business decision making. These reports include standard reports and also various customized reports that can be generated through the report generator whenever the need arises.

Carplan has shown immense satisfaction towards the FiNAC software solution provided to them by Datamation Systems which has exceeded their highest expectations.

Mamujee & Company is a trading operation that focuses on providing excellent quality of chemicals to the local market. They have excelled in their trade for the past forty years and are currently the market leaders mainly on account of customer relationship management and cost effective chemical formulas.

The business was controlled centrally by the owner, during the past 40 years, and now, due to his imminent retirement, the business had to be delegated and professionally managed, to ensure its continuity.
Systems and procedures had to be immediately introduced to provide better customer relationship management, inventory control, cash flow and debt management.

To achieve the above, the fully automated software solution was provided using FINAC version 7.0 from Datamation Systems which included complete work flow automation and total integration of all modules such as purchasing, import costing, inventory control, creditors, debtors, cash flow management, fixed asset management, payroll, HRM, general ledger up to the P&L and balance sheet.

One of the key issues that were made mandatory upon the software provider was to ensure that online invoicing and debtors control functioned immediately. Datamation Systems was able to customize their requirements within 48 hours and achieve Mamujees & Company’s objectives in time.

Within the next twelve weeks, Datamation Systems further customized FINAC version 7.0 so that the complete operation was online, and the new CEO is able to control the business from a remote location on a daily basis. A transformation of the business that was completely controlled by an entrepreneur par excellence for the past 40 years was smoothly handed over to a team of managers, remotely controlled by a CEO over 10km away.

FINAC version 7.0 has changed the way many businesses operate, by providing accurate information at the fingertips of decision makers. Currently, FINAC has installed over 900 modules, and customers include many public quoted and large private companies as well.

FINAC is also installed in Japan, Africa, Maldives and Bangladesh. It is developed locally and customized 100% to meet your requirements. Datamation Systems, the developers of FINAC, claim that it is true ERP solution, developed specifically for the local market. It can be installed in modules and stages.  

The Chinese Dragon Café is one of Sri Lanka’s oldest and most respected restaurants. Started in 1942 by a family of Chinese immigrants, Chinese Dragon Café has pioneered Chinese cuisine in Sri Lanka, offering authentic food refined specifically to suit the local palate. Since then they have opened up branches in Mount Lavinia and Rajagiriya.

The Café had been using a previous AIS system before turning to the FiNAC software solution and are currently have a total solution in place. The system includes, Inventory Management, Sales, Debtors, Creditors, GL, Payroll, PDA and Delivery modules.

The system has been modelled to facilitate the requirements of the business. Several customised features have been added to the system on the request of the customer. The inventory management module has the ability to produce BOQ (Bill of Quantities) and conduct recipe costing where the system works out the cost for each portion.

The sales module is equipped to handle both indoor and outdoor sales. Indoor sales include in-house dining, take away and delivery. Where as the outdoor sales are catering and special functions. Another special feature in the delivery system is that it records the bike meter readings and also allows the generation of the delivery boy’s commission.

The response from Chinese Dragon Café to the system with its unique features and comprehensive reports has been one of immense satisfaction. It has strengthen the commitment of Datamation Systems, to the achieving the highest level of customer satisfaction possible.

Classic Impressions (Pvt) Ltd an ISO 9001:2000 Accredited Company was formed under the wing of the BOI of Sri Lanka, exclusively for the manufacturing of printed brand identification and information products for the export garment sector. Today it has become one of the most sought after printing arm of many garment manufacturing companies in Sri Lanka.

Products range of Classic Impressions (Pvt) Ltd include Hang Tags, Price Tickets, Shirt Bands, Carton Marks, Wrappers Display boxes and many more.

Classic Impressions (Pvt) Ltd currently utilizes the Debtors, Payroll and General Ledger (GL) modules of the FiNAC software solution.

Prior to the implementation of the FiNAC solution, all records were maintained manually, which was a time consuming, cumbersome process. With the implementation of the FiNAC software solution the process has become much more simple and easy to maintain.

The comprehensive array of reports that the FiNAC system generates, has allowed the company to better monitor and control their transaction.

D.L & F. De Saram is one of the long-standing and prestigious law firms in the country. The company located at Alexander Place, Colombo 7 was founded in 1901. It is guided by a panel of seven partners, ten legal associates and four consultants. Through its subsidiary, Corporate Advisory services (Pvt) Ltd, it provides secretarial services and also addresses the needs of clients both individual and corporate in the field of civil and commercial law in Sri Lanka.

Datamation introduced FiNAC to overcome the negative aspects of the previous software system. The computerization process included the General ledger, Debtor’s & Creditor’s management and payroll. This system also allows them to monitor all the secretarial work which was previously done manually

Within a short period of time this system has given complete customer satisfaction to this firm.

Dial Textile Industries began commercial operations in 1980 to manufacture haute couture apparel for the European market. Their foreign shareholder, Adolf Ahlers AG, is a quoted company operating internationally in the fashion industry. By the end of September 2000, Dial Textile Industries had invested approximately Rs 600 million in producing jackets and jeans for Ahlers. The company employs 617 at their production centre in the Katunayake Processing Zone.

The FiNAC software solution streamlined and resolved many issues including providing timely accounts to Adolf Ahlers. It also improved the efficiency of the firm through better work flow automation.

The modules provided were Debtors, Creditors, Sales and a recent expansion into Fixed Assets.  This has allowed them to manage all their transactions through the system, which include shipping documents and online export invoices. The comprehensive reports generated by the system have enabled them to make improved managerial decisions.

The customer has shown total satisfaction with the software solution that FiNAC has provided mainly due to this improved efficiency of the business process.

Founded in 1974, the EAM Maliban Group is now one of the largest apparel manufacturing and wet processing specialists in Sri Lanka. With a strong network that spreads over 13 locations in Sri Lanka and Jordan, the group has over 8,000 employees. Production now exceeds 15 million pieces a year in woven garments and 15 million pieces a year in garment wet processing. The garment wet processing wing has been certified to comply with ISO 9000 and ISO 14000 standards.

The group has implemented the Payroll and the Time Attendance modules of the FiNAC software solution. Before the implementation of the FiNAC system, they had been using an out of date system which error ridden and required manual completion of work.

But the FiNAC system has given the Maliban group the ability to maintain a fully automated record system. The FiNAC system, unlike the previous system was able to calculate the salary for each employee based on the number of days that they attended work. Also the OT salary calculations were based upon only OT hours which had been approved by the HR department. The required data for these were drawn in from the time attendance module.

Another feature of the Payroll that the earlier system had lacked was the ability to calculate employee bonus, gratuity and other values in to the salary. Also the EPF and ETF documents for the employees were produced by the system itself. The system maintains all the necessary history of the employees and their salaries allowing them to be accessed on demand.

The report generator has been a unique feature, with it providing the organisation the ability to produce any report that they feel required. The implementation of the FiNAC system has essentially made their salary generation system much more efficient, cutting down drastically on unwanted expenses that were a result of the old system.

Edinborough Products has over 20 years of experience in the food industry. Its manufacturing plant is located in Halbarawa, Padukka with its Head Office in Rajagiriya. Employing a work force of over 100 personnel, the company produces various kinds of jams, cordials, sauces, mustard creams and chutneys. They supply over 385 locally produced items and over 177 imported items to major hotels and catering services in the island.

Prior to the implementation of the FiNAC system the company was maintaining all its records manually. This was a time consuming operation that did not meet all the company’s needs.

FiNAC was introduced to negate all the drawbacks of maintaining manual records. This included Sales order monitoring, customer order monitoring, debtor control, sales rep targets, achievements, and delivery plan modules in their head office. The modules provided for the factory were Payroll and Stock Control.

This system has allowed the company to significantly improve productivity and efficiency. Due to the tremendous contribution this programme has made for the progress of the company, the client has shown extreme satisfaction with the software solution which FiNAC provides.

Expoworld Buttons (Pvt) Ltd. are Manufacturers of Polyester Buttons, mainly catering to the local Garment Industry and also for Exports. This is a BOI project comprising of a production factory in Dekatana and their head office in Colombo.

They have currently implemented the Debtors, Creditors, Manufacturing, Production Planning, Payroll, GL and PD (Post Dated Cheque) modules of the FiNAC software solution.

Before the implementation, they used rudimentary software for maintaining their accounts. But all other procedures had to be done manually making the planning and record maintaining processes very complex. These plans then had to be communicated between the factory and head office resulting in more complications.

To tackle the problem of co-ordination between the head office and the factory, an online solution was provided where the two locations were linked through the FiNAC system via citrix. This has cut down on most of the problems faced in the manual process and resulted in speeding up the production considerably. The FiNAC system has allowed Expoworld Buttons to streamline their work practices and increase their efficiency overall.

The accounting modules have given them the opportunity to better track their finances and to make real time analysis of the state of the business. The customised reports that are generated give the management a chance to asses their current business practices and improve upon them in order to increase productivity.

The affirmative response from Expoworld Buttons (Pvt) Ltd towards the service of the FiNAC software has reinforced our commitment towards excellence and customer satisfaction.

Overseas Reality, the owners of Sri Lanka’s tallest building and the busiest office complex the “WORLD TRADE CENTER”, switched into ‘FINAC’ to replace MITFIN, a world class software solution sourced from Singapore. MITFIN was specifically designed for real estate business management but could not manage the exceptional business processes that were requirements of Overseas Reality.

WTC couldn’t come out from their problem after investing millions of rupees on the foreign software including support provided by overseas consultants stationed in Sri Lanka.

However Datamation’s  software solution ‘FiNAC’ was able to satisfy the customer within a short period with an investment less than a million rupees. The solution delivered to WTC was a comprehensive system, which handles their financial accounting, tenants billing and debtor’s management.

In a recent episode of Lanka Business Report, on ETV Mr. Y.S de Soysa, DGM Overseas  Reality commented that “local software served the purpose better than international software, and the move from such international software to FiNAC was very successful”. Further, he stated that the local software provider is a phone call away and could understand end-users needs and was able to make the modifications promptly.

Finac has now been breaking into overseas markets such as Japan, Nepal, Maldives, Africa & Australia.

In Sri Lanka Finac has over 350 satisfied users with 900 modules installed

Finagle Lanka (Pvt) Ltd is a joint venture between an American baked products company and a home-based conglomerate. In the Sri Lankan bakery industry, they are the first and yet the only company to receive ISO 9001:2000 certification.

The Finagle group had used other software prior to the implementation of the FiNAC solution. The FiNAC systems has easily outperformed all those previous systems and given the Finagle group the opportunity utilise their ERP system as a source of valuable information in their decision making process.

The company has implemented a complete solution with the Manufacturing & Costing, Inventory Management & Sales Order Processing, Target Forecasting, General Ledger, Accounts Payable (Creditors) and Accounts Receivable (Debtors) modules implemented at the location.

The FiNAC system with its ability to mould itself to a business of any size or shape, quickly adapted to the needs of the company with the manufacturing, sales and stocks systems controlling the production and the distribution of the products. The implementing of the FiNAC system worked to increase the efficiency of the total process.

The system connects the producer with the distributor allowing for the sales and item requests to be updated through the system. This allows for the management to view the real time data for the sales and production requirements. The ability to make decisions based on accurate information gives Finagle Lanka a competitive edge over other market competitors.

The financial modules have effectively ensured that the transactions of the company are kept under constant surveillance, thus ensuring the optimum business output. The easy to use nature of the system has made the recording of the data much simpler compared to the earlier systems.

The comprehensive array of standard reports and the numerous customised reports that are generated from the system has allowed the management to easily evaluate the practices of their organisation and rectify any mistakes. Finagle Lanka (Pvt) Ltd have expressed their sincere gratitude for the high quality software solution provided to them.

Inaugurated in 2004, Frontier Motor Marvels is an automobile agent and Retailer Company located in Colombo 5, and is the local agents for Land Rover and Citroen. They also have a dealership in spare parts with an inventory of over 4700 items.

The FiNAC system was introduced and the software package included the Stock, Import Costing, Creditor, Debtor, Post-Dated Cheques, General Ledger and Workshop Management modules. This system covered all aspects of the company’s operations and has helped to streamline their work while increasing productivity. It has also allowed the company to reserve products for the customers and enabled them to generate estimates for different tasks from within the system.

Another major advantage of the FiNAC implementation was that the reports provided by this system have allowed them to make strategic and accurate business decisions to improve their performance.

The FiNAC system has been seamlessly integrated into Frontier Motor Marvels and has provided maximum satisfaction to the company.

FRP is Sri Lanka’s leading insulation systems provider, with its headquarters in Japan, recently awarded Datamation Systems the order to install its state of the art FINAC solution version 7.0 at their headquarters in Sri Lanka and their branch outlets in Beruwala and Negombo.

In addition to the insulation business, FRP is also involved in the supplying of  glass wool, chemicals and car sales.

Though FRP has standardized its information systems utilizing a globally recognized package solution which incidentally is also available in Sri Lanka, they opted for FINAC on account of its high degree of customization which could support the operational requirements and  accommodate their management information system.

FINAC was also selected by the Japanese management of FRP,  on account of its ability to handle the remote outlets seamlessly. Transferring information back and forth from the headquarters and outlets effortlessly and  producing the accounts for the outlets and a  consolidated set of accounts at the head office was mission critical.

The job costing module which had many unique features that are found in the construction industry were included. For example material was issued over a period of many months requiring partial invoicing to take place calculating the cost of the job completed (including labour and other cost) . The profit incurred etc was transferred to the final accounts automatically.

The system was fully integrated in every aspect, including the payroll, making it function as an ERP solution with complete work flow automation.

FRP is now fully online with the software and their confidence in selecting Finac over globally recognized software packages have been justified.

To date Datamation have successfully installed Finac in over 350 locations with  900 modules working successfully. Possibly Datamation with its 100% successful customer satisfaction track record is unique in its achievements.

Globe Knitting (Pvt) Ltd, a Dutch based company was founded under the Board of Investment and currently has been certified with ISO 9001:2000 Standards. Globe Knitting, with over 400 Employees and the use of modern machinery, produce roughly 3.5 Million Pairs of Socks and roughly 1.6 million tights a year.

Prior to the introduction of the FiNAC system, the Inventory control of the company was handled manually which was complicated and time consuming process. So in order to streamline the process they turned to Datamation Systems and our FiNAC software solution.

Globe Knitting currently operate the Stock control and Job costing modules of the FiNAC system. One of the main features that can be seen in the system is that the stocks are maintained in foreign currency values. This requires all the local transactions to be converted to their foreign currency value, a task that is performed by the system itself.

The Job costing module provides the ability to estimate the cost for a specified job and along with the Stock Control module it helps to curtail any wastage or unnecessary production. The large number of customised reports that are produced by the system has helped the organisation in maintaining high quality standards while making the process more efficient.

Globe Knitting (Pvt) Ltd has shown immense satisfaction with the capacity of the FiNAC system to adapt to the needs of their organisation.

Glorchem Enterprises are importers and dealers in dyes, acids & Chemicals. They are one of the leading Chemical importers to the island, dealing in a diverse range of products.

Glorchem Enterprises comprise of two locations (i.e. Head office and their stores). They are currently using the Inventory, Sales, Debtors, Creditors, GL and the Payroll modules of the FiNAC software solution. The stores of the enterprise utilise the distribution modules while the accounting modules are being used by the head office.

They had tried out other software before turning to the FiNAC solution. The previous software had produced problems in managing their work efficiently, due to which they have opted to use the FiNAC system.

The system is able to handle the multiple types of products that Glorchem deals in different processes. Since they have both retail and wholesale sales, the system has been programmed to accommodate this need. It has also given the management the ability to monitor stocks pack wise and quantity wise. The reports generated from the accounting system has allowed the management to keep track of their finances and aided them in their decision making.

The company has shown great satisfaction and enthusiasm in the services provided by FiNAC software solution.

Intersun is a Travel Agency that is located in central Colombo. The company deals in airline ticketing and they also offer money transfer services. It has over 25 years experience in the business and are agents for Emirates Airlines and handle a large percentage of passengers for to the middle east.

Intersun has been awarded with the IATA (International Air Transfer Association) award for their excellence.

Since 1988 Intersun used the DOS programme provided by Datamation systems without any issues. The only reason for  upgrading to the FiNAC software was to ensure that they operated on a windows platform

The Integrated modules provided with the FiNAC system were, Debtors, Creditors, General Ledger, Post Dated Cheques, and module for billing and ticketing entries. The introduction of the new software has allowed the company to further improve their efficiency and the reports generated within the system has allowed effective business management analysis and forecasting. Another major advantage of using the system has been the ability to send and receive emails from within the system itself. This makes the communication with clients much easier.

The response to the programme has been exceptional with the customer showing great satisfaction with the software solution provided

K.H.B. Associates (Pvt) Ltd are importers of Machinery & Industrial products. Their speciality is the importing of spare parts for garment industry machinery. They are one of the biggest suppliers of spare parts to garment factories all around the country.

K.H.B. had used a previous system for maintaining their financial records which had not given them the flexibility they needed. Also the other processes were handled manually which had become an arduous task. In order to negate these problems, K.H.B. Associates opted for the FiNAC software solution to satisfy their need of a world class ERP solution.

Currently the Accounts Payable (Creditor), Accounts Receivable (Debtor), General Ledger, Sales & Inventory and the Bond Investment Management modules are implemented at K.H.B associates.

The system has been customised to fit the requirements of the organisation and it allows them to conduct stock forecasting, speed information recovery and to check the history of item ordering by customers. The system has several approval levels built in to it, whose authority is needed for any changes or special transactions to be take place.

The Financial modules are equipped to handle the international suppliers and local customers, with whom the organisation is dealing with. The system has given the management the luxury of basing their business decisions on accurate and up to date information. This information is produced in many simple yet comprehensive reports that are generated by the system based on the requirements of K.H.B Associates.

K.H.B. Associates (Pvt) Ltd have made clear their satisfaction towards the capabilities of the FiNAC solution and especially it’s flexibility to handle their requirements.

Lanka Corrugated Industries (Pvt.) Ltd was established in the year 1994 as a BOI company. They have recently installed highly modernize five ply fully auto corrugated board plant which has an annual production capacity of more than twelve thousand metric tons. A major portion of the present production is supplied to apparel exporters and the rest to other industrial exporters.

Lanka Corrugated had previously used a software system to manage their finances but the other processes were handled manually. Due to the inconvenience of this process, they opted to implement the FiNAC software solution. They are currently using the Estimation & Order processing, Inventory Management & Sales Analysis, Accounts Receivable, Accounts Payable and GL modules.

The system allows the user to process the orders that placed by the customers and generate the estimates for them. It also gives them the opportunity to monitor the stocks and make an assessment if there enough to produce the order. The production is planned out through the system it self increasing the efficiency of the process.

Sales analysis and the financial modules give the management the necessary information for strategic decision making. The customised reports generated from the system allow real time analysis of the state of the business which has allowed the organisation to be a step ahead of the rest.

Lanka Corrugated Industries (Pvt.) Ltd has been shown great satisfaction for the multitude of preferences given to them through the system.

Sri Lanka’s FMCG giant Unilever Ceylon Ltd., is managing its sales operation with an island wide redistribution network including the Maldives.

They have appointed more than 65 redistributors in different regions to sell their product range consisting of more than 500 products.

Datamation was offered the contract to implement its redistribution network software after conducting a survey and testing out several alternatives both locally and internationally. The solution includes inventory management, Debtors, Post-Dated cheques, Creditors and sales analysis.

The solution has brought in tremendous benefits to Unilever by providing up to date island wide information on their sales, inventory and debtors. The information is transferred using the Internet as the medium of communication  and consolidated at head office.

FiNAC software was successfully implemented at 65 locations including the Northern and Eastern provinces and the Maldives.

The Software Provides Following Benefits:-

• Stock Requisitions are made through the system to the head office
• Goods load plan and route plan is provided by the system
• Increase the number of productive calls (sales representatives)
• Monitor market share
• Avoid new product failures
• Monitor lost sales  E.g. Company Vs Distributor, Distributor Vs Retailer with reasons
• Monitor distributor storage and re-distribution
• Monitor damage goods during various stages.

E.g. while transporting to distributor, storage, re-distributing and retailer damages

• Monitor distributor performance with targets
• Targeted promotional campaigns are conducted based on regional sales information
• Monitor number of retail outlets for a distributor territory Vs company retailers
• Monitor distributor for efficiency  E.g. Timely delivery, DSR performance
• Automate document flow between company and distributor
• Facilitate production planning
• Daily stocks and retailer outlet outstanding monitored from head office
• Monitor debtor status

Datamation is proud to partner Unilevers a  multinational and believes that its continued relationship over seven years is proof that a local company can keep up with the demands of service excellence and high quality consistently demanded by world class organisations such as Unilevers.

MACSA (Pvt.) Ltd are the market leaders of importing and maintaining Generators in Sri Lanka. They are the sole Distributor of several high quality brands within Sri Lanka and also the Maldives. In addition to generators they also import heavy machinery and equipment.

The organization has adopted the FiNAC software solution which has been modified to accommodate their specific requirements. They are currently using the Import Costing, Job Costing & Service, Stocks, Sales, Debtors, Creditors, GL and Payroll modules of the FiNAC system. The systems are implemented at their single location at Wellampitiya.

The system has been customized to the need of MACSA (Pvt.) Ltd so that the Import Costing, Employee efficiency monitoring and Job Ticket handling can be done from the system itself.

Another special feature added to the system is that is capable of scheduling the service periods for the generators and the other equipment they sell. It also allows them to keep track of the service history of the products as well. This has become a key component for the company in their after sales service which is so important in their line of business.

MACSA (Pvt.) Ltd has shown great satisfaction towards the amount of flexibility the FiNAC system has at adapting to their needs. Also the multitude of reports generated from the system, has allowed the company to become more efficient and improve their work standards.

Mahajana Printing has over 33 years of experience in the field of mass printing items such as books, calendars and diaries. The head office is situated in Mirigama and the company also has a branch in Colombo. They are the largest printing company in their area.

Prior to the implementation of FiNAC they kept manual records of their transactions which created many barriers for the operations of the company. Chief among them was the inability to prepare correct sales records. Other problems included the inability to schedule their manufacturing process; as a result print jobs were done according to the job sequence which invariably led to customer dissatisfaction. Delivery plans were also handled manually as a result problems such as the repetition of vehicle trips to the same location arose.

To overcome these difficulties Datamation Systems provided them with a complete FiNAC software solution to control every transaction in the business. This system includes an inventory control system, a sales order process, a manufacturing scheduling process, a delivery planning system and also reports with which the company can monitor their sales and delivery status at any time.

They have requested that the Colombo branch be connected with the Head office using the FiNAC system itself and this is currently being implemented.      

FiNAC has become the DNA of the company’s operations and the client has proven to be wholly satisfied with the assistance the software system has provided in streamlining the company’s operations.

Being the third largest poultry supplier in the island, Maxies & Company producers over 170 different items. The Company has over 2400 employees and is located in Chilaw Road, Kosgas Junction, Wennappuwa.

The company previously used the DOS software which was provided by Datamation, however as the above system could not cover the whole of the business operations it was upgraded to the FiNAC software.

The modules provided include; Stock Control, Sales analysis, Sales& stock reconciliation, Order monitoring, General Ledger, Debtors, Creditors, Post Dated Cheques, and General Item stock control.

The implementation of the system has allowed Maxies to monitor route sales, donations and shortages and excess of stock. The system also allowed order tracking and stock reconciliation for stock, cool room and van. It was recently expanded to include the fixed assets module.

The comprehensive reports generated by the system were aimed at delivering accurate, timely information which has enabled effective business management analysis and forecasting. This has enabled them to effectively manage the recent growth in sales  and facilitated streamlining production processes

The FiNAC system has proved effective a and Maxies & company have shown immense customer satisfaction.

The McLarens Group was founded in 1942 by entrepreneurs including J. D. McLarens, they pooled their resources and expertise to realize the goal of launching themselves into the world of shipping. They have also sailed into the industries of property development, manufacturing, trade and hotels and travel and met with equal success.

Datamation Systems (Pvt) Ltd is a specialist developer in business software solutions aimed at enhancing business productivity in a practical and cost effective manner. The company is in operation for nearly two decades and backed by one of the world-renowned Australian Software house "QA Software" which imparts R & D and up-to-Date technical skill and knowledge.

Datamation is capable of handling any size and any kind of business and its solutions are designed to support Microsoft Windows architecture which is commonly used in today's business environment.
Datamation Systems (Pvt) Ltd was awarded the contract to build a payroll system for the McLarens Group in April 2006
The Payroll system provided many benefits to McLarens Group.

1. It provided a centralize Payroll system for all of the companies in the McLarens Group
2. It Maintains employee record such as salary and loan details and maintains their loan ledgers
3. Covers areas such as increments, bonuses and incentives.
4. All the payments are made through electronic slip transfer to the bank.
5. This is a multi user solution, where operators can be assigned to single company and administrator can work on the entire group.

The system which was successfully implemented by Datamation had helped streamline the operational procedures of the company and the customer has shown complete satisfaction with the software that has been provided.

FiNAC now has been awarded the contract to computerize the entire Group’s IT requirements

Micro Packaging has over a decade of experience in the field of packaging and is based in Malebe. The company currently employees a staff cadre of 60 employees, handles over 40,000 items and holds almost 15% of the market share. 

Their main packing method is corrugated packing. The firm has been awarded the ISO 9001 and ISO 2000 quality certificates that represents the high standards achieved by the company throughout the years.

The firm was using excel worksheets to keep records of their manufacturing process prior to the implementation of the FiNAC system, however this method could not fulfil all the needs of the company and therefore they turned to us at Datamation to provide a software solution.

The FiNAC system provided Manufacturing, Stock, Sales and Debtors modules. The manufacturing module has allowed them to auto select the appropriate packaging reels for each item in corrugated packing, using the system itself. The debtors module has allowed the monitoring of the (debtors individually or group wise) outstanding payments.

The reports generated by the system, have enabled the firm to check the status of all purchase orders and to monitor the status of deliveries.

We at Datamation are proud to have assisted the company to further enhance its efficiency and productivity by providing a software solution that has satisfied every one of our client’s needs.

MJF Timber Concepts Ltd is a leading timber manufacturers in Sri Lanka and produces around 1700 items including wooden containers. The company was established in 2000 and currently employees over 200 staff members. The factory is located in Katunayake. 

FiNAC was introduced  mainly  to facilitate in the streamlining of work flow process of the business.

The FiNAC software delivered to MJF was a comprehensive system which covered all aspects of the business process. This included Manufacturing, Sales & Inventory, General Ledgers, Debtors & Creditor’s Management.

The Manufacturing Module has enabled the company to reduce raw material wastage while other modules have facilitated the ability of the firm to generate management information of the firm’s performance in various departments and stock movement reports which had otherwise been cumbersome to obtain. 

The client has been delighted with the FiNAC system, the implementation of which has led to the improvement in company operations as it has enabled the making of well informed business decisions.

Multichemi International Ltd is a long standing member of the Multichemi group and has introduced many popular brands into the Market such as Nature’s Secrets and Dash, which have become household names in the country today  

Mr. Samantha Kumarasinghe Managing director and Chairman of Multichemi International Ltd has been successful in implementing creative entrepreneurship in Sri Lanka being  awarded many awards for industrial excellence including leadership.

He is a strong believer in providing products and services of the highest quality and the company’s vision has always been to provide maximum customer satisfaction and innovative products that are both user and environment friendly. His ultimate goal is to introduce the company to the global arena for which the company needed a computerized business solution in place.

FiNAC was awarded the contract in the year 2000 initially for direct marketing services. Presently FiNAC has installed for a complete accounting solution which includes distribution management system (primary sales) and secondary sales management system plus the Financial modules.

The FiNAC software has also been installed in Multichemi overseas offices as well.

This system has given Multichemi International the competitive edge it needs to enter the world market and FiNAC has proven once again that it is capable of providing total satisfaction to the customer.

Queens Café is a restaurant that provides a wide range of a la carte menus and has a catering and home delivery services within the Colombo limits. Their main outlet is based in Colpetty. They have recently opened a new branch at Mount Lavinia.

The company has over five years of experience and have established themselves within this time as a reputed family restaurant with over 110 employees. They offer a wide range of cuisines ranging from Chinese, Indian and European, with a variety of over 400 dishes.

Prior to the implementation of the FiNAC software solution they used a regular cash register, with which they faced many difficulties. Generating reports and assessing sales and checking daily accounts had to be done manually.

Any special food items requested by the customer had to be programmed into the cash register manually and records regarding these could not be maintained. Another major drawback of this method was that records of raw material could not be maintained.

To negate all these problems the FiNAC software solution was put into operation, which provided Queen’s Café with a competitive advantage. Amongst the modules provided was a stock control system which allowed them to keep track of their inventory as well as providing a module to monitor their delivery and billing systems.

The FiNAC system now enables them to keep a track of foods sales, and fast moving items. The system generates many reports allowing the management to view category wise; sales/ service charge reports/ credit card details/ shift wise sales and delivery charges.

The response to the programme has been exceptional with the customer showing great satisfaction with the software solution provided

Rashima International is a highly recognised clothing manufacturing company which produces garments for several world-renowned clothing brands.

It has several garment factories that manufacture shirts under the labels Ebony, Vantage and Flash. Formal and casual trousers are produced under the labels free man, lorah, sep-eleven and mark Alfred. Casual t-shirts are prepared under the label of edge

The organisation had used a simple programme for account keeping but all other processes had been conducted manually. This procedure was time consuming and evermore complex, which inhibited the company from reaching it’s full potential.

This is where they decided to adopt the FiNAC software solution to streamline and optimise their processes. The company now utilizes the Stocks, Sales, Debtors, Creditors, GL, Production and Assembly note modules of the FiNAC system. This change has helped to drastically cut down on wastage and increase productivity.

Another major issue that was solved through the FiNAC system was the co-ordination between the head office in Colombo and the factory in Kurunagala. This was done by linking the systems at the two locations via citrix which enabled real time correspondence between them.

The multitude of comprehensive reports generated by the system also provides the management wit accurate and up-to-date information for more strategic decision making.

AMCO the parent company of Serendib Bookshop has a history of over ten years in the business, and is responsible for importing a variety of books to Sri Lanka and distributing them island wide. The Serendib Book shop was established this year. It has over 20 employees and has over 5,000 items in its inventory. Their items range from stationary, books, magazines to games.

As this bookshop was opened recently, the management was looking out for an effective, efficient software system to handle their requirements ranging from billing to stock management.

Datamation systems provided them with the FiNAC software solution to address these needs.

The FiNAC system has allowed for online billing as well as browsing for books by author, publisher or title easier. This system also allows, for quotations to be created whilst enabling the management to view in-depth reports on consumer sales.

The FiNAC system enables the user to mail details of books from within the system itself. The Debtor and Creditor modules function allowing for easier credit control and the whole payroll system functions through the FiNAC system.

The response to the programme which was created and implemented within two months has been exceptional with the customer showing tremendous satisfaction with the software solution provided.

Serendib  is now in the process of Integrating the Financial Accounting Module to its existing suite of sofwtare

Sha Lanka Trading is a subsidiary of Sunil Traders, a leading Commodities and Fruit Importer in Sri Lanka.

The Company was established in 2008 as a co-partner in the import and distribution of dairy products. As a result, they have business deals taking place with foreign suppliers and also local customers.

To better manage these transactions Sha Lanka Trading have taken up the FiNAC software solution with the GL, Creditor, Stocks and Sales modules currently being used. The system has given them the ability to manage both foreign suppliers and local customers in the same system.

They had operated another ERP system before, which had not provided the flexibility and the dependability of the FiNAC system.

The customer has shown a high level of satisfaction towards the performance of the system which provides them the ability to better manage their accounts and sales through detailed and precise reporting.

Star Garments is a well established BOI company, which has been a pioneer investor in Sri Lanka with its first plant being set up in 1978 in the BOI’s Katunayake Export Processing Zone. It is not just a major manufacturer of garments but also a key employer with a staff of 10,000 workers in seven factories in Katunayake, Kadduwela, Baddegama, Koggala and Kotmale across Sri Lanka.

With its massive employee numbers, a major problem for Star Garments was managing their Payroll to ensure that all the salaries were paid correctly. They were using a DOS based payroll system, but its limited performance and inability to handle dynamic situations made it obsolete.

In a bid to satisfy their need of a system that was able to handle varying boundaries, Star Garments turned to Datamation Systems and our world class software solution, the FiNAC ERP system.

The payroll system for Star Garments was customised to meet their specific requirement of handling varying boundaries. The system has no set parameters hardcoded in to it, but rather works on the basis that the user will enter their required parameters.

This unique ability to transform itself to the needs of the customer is one of the key aspects where the FiNAC system towers above the competition. The ability to maintain the records of all the payments for a minimum of one year was something they were unable to achieve through the DOS system. The older data can be then kept as back up files and be used when required.

The Star Garments management has shown immense satisfaction towards the quality of the FiNAC system and the convenience it offers to their work process.

Tajima Colombo (Pvt) Ltd, an ISO 9001-2000 certified company was incorporated in 1988, providing computerized embroidery technology to the Sri Lankan market. And it provides comprehensive solutions to customers whether in research and development, design punching or sampling. Along with the range of world class machinery, they also offer comprehensive 24-hour after sale service and technical support.

Tajima Colombo (Pvt) Ltd is a branch of a world wide network of companies. They opted for the FiNAC software solution because they needed to accurately keep track of their transactions and the service requirements of each of their customers. Currently they are employing the Stocks, Service, Job Costing, Debtors and the General Ledger modules of the FiNAC system.

The service scheduling for products are allowed to be done through the system it self, reducing the risk of overlapping service sessions. There are approval levels set for authorising services, while the system also monitors the worksheets of the technicians. A unique feature added for the service module was the inclusion of a Help Desk in the system it self where Customer complaints are logged and monitored.

Free issue items can be observed separately through the Stocks module while the Job Costing module provides the option of generating estimates for repair orders. The financial modules and the customised report generation process help the management keep track of the state of their business and aid them in their decision making accordingly.

The Tajima Colombo (Pvt) Ltd has been immensely pleased with the amount of service that Datamation Systems provided in customising the FiNAC software to suit their requirements.

Tokyo Cement group, Sri Lanka’s no.1 cement supplier, with a portfolio of brands such as MITSUI, ATLAS, SAMUDRA and POZZALANA, have installed and implemented a total FINAC integrated solution in all their companies and subsidiaries including Ready Mix and Samudra Cement.

The group has linked their operations, located in Trincomalee, Colombo Port and the Ready Mix plant, to the head office to enable group consolidation and centralized control.

For example, invoicing takes place at Trincomalee and credit limits are set in Colombo for the Trincomalee customers. Invoices are transferred along with the trial balance for consolidation in Colombo. The final account consolidation is achieved through a hierarchical set of chart of accounts.

While the system remains updated online, at the various locations the flow of information to the head office also remains up to date using a very cost effective communication system.

The most impressive aspect of the whole computerization was FINAC’s proven flexibility when the first set of invoices was printed out a mere two weeks after the award was given. This led to the confidence of the management, which eventually decided to award Datamation Systems, the providers of FINAC, to computerize each subsidiary and consolidate with the head office.

Finac is Sri Lanka’s “No One” locally developed Business Software with full work flow automation and can match any international software in quality and user friendliness. However it exceeds expectations when it comes to flexibility since the package is locally developed and is fine tuned for the local industry.

Wijeya Gems is an Icon in the Gem and Jewellery business, dealing in precious and semi precious gems, jewellery and gold. The company had its head office in Colombo 3 and also had branch offices at Colombo 4 and the World Trade Centre.

The company procures raw gem stones and the cuts and polishes them before presenting them for sale in the market. Wijeya Gems also exports gem stones to reputed clients world wide and participates in international marketing exhibitions.

Before the introduction of the FiNAC system all records were managed manually. This led them to face many problems mainly in the area of real time information so vital for their decision making.

The FiNAC software solution was introduced to negate all the drawback of maintaining manual record and lack of online information.

The system introduces to them includes Inventory Management, Sales (Local/Export), Exhibition Management and Debtors modules.

The response to the programme has been excellent among stake holders and employees alike, with FiNAC exceeding expectations providing online information on time plus streamlining the work flow of business adding accuracy and eliminating duplication.