The Distributor Network software is an integrated solution that facilitates remotely linking your head office to the distributors located anywhere in the country. The system consists of Inventory Management, Debtor Management, Post Dated Cheques Management and Sales Analysis.
Features
Provides consolidated and individual stock balances of the distributor, territory and area etc. This assists the area sales manager in his decision making.
Provides redistribution sales statistics.
On-line inventory.
Disciplines the distributor from overtrading and prevents overstocking.
Facilitates just-in-time inventory and debtor management.
Improves distributor cash management through structural debt management.
Allows the head office to monitor individual sales statistics of the distributor, thereby avoiding over production and over importing.
Minimizes paper work.
Generates e-documents such as consignment transfer notes/ daily stock balances/ daily stock statistics, and transfers them to the head office or to the relevant location via e-mail or any other communication tool.
Providing up to date and reliable information for decision making.
Facility to request products from the head office by raising a stock requisition note. When stock is received, one can monitor whether the requests were saved timely and properly.
Provides all the product information sent by the head office. The information consists of quantities, values (according to the best price), all tax amounts claimed for each product and the discounts given.
Pre secondary invoices entered in sales rep palm tops can be uploaded into to the FiNAC system. It can be invoiced by simply selecting the Pre Secondary Invoice option. This will help to speed up the invoicing process.
According to the under/over charge amount in an invoice, a credit note or a debit note will be generated automatically. It will then be reflected in the debtor’s outstanding balance. This will eliminate loss of amounts that should be collected or reduced from debtors.
All retailers entered into palm tops and the price lists sent by the head office can be uploaded into the system in minutes. This will help to speed up operations and maintain accuracy.
Stock can be auto loaded into the van according to the pre secondary invoices entered for a particular tour. If there is a stock shortage in the main store, a shortage report will be generated stating shortage stock details. This will speed up the loading process accuracy and speed.
Auto adjustment of stock balances in vans according to van returns or transfers. This will speed up the adjustment of stock balance at the end of the day.
Van sales summary is a very important report in the system. This report provides information on all the item movement for a particular day. According to the balances from the previous day and the current day van returns, it produces a shortage/excess of stock and the value of the difference is shown. This is important to identify and claim any losses.
Daily invoicing and collections can be reconciled using van reconciliation report. This report provides information as follows:
Gross Sales
Discount value
Damage and market replacement values
Under/Over charge of invoices
Other expense values in invoices
Previous credit amount collections
Total cash and cheque collections
Tour expenses
Shop sales can be monitored using the system. Online printing of the shop sales invoices is supported. Sales analysis reports can be obtained for the shops.
The system will provide up to date debtor balances. Information like outstanding balances, non-allocated credit notes or advances and PD cheque amounts is available.
Each debtor can be assigned a credit limit and a credit period. Using the system you will be able to obtain information about debtors exceeding the credit limit. This facilitates more control over the debtor maintenance.
Able to manage debtors more accurately and flexibly using the reports generated by the system.
Below are some important reports generated by the system:
Age analysis debtor/ category wise
Debtors Ledger
Area wise debtor outstanding
Statement of accounts
Sales rep wise debtor outstanding
Debtor Outstanding for 03 months
Monitoring of post-dated cheques is facilitated by the system. A set of cheques can be presented to the bank by simply selecting the necessary cheques. At the time of cheque realization a set of cheques can be realized very easily by entering the specific bank's standard realization period (e.g. Number of days taken by the bank for realization). The above mentioned methods will increase the data entry speed and productivity.
Post-dated cheque system provides facilities to dishonour, hold, release and re-deposit a cheque that has been banked.
The system produces various reports to monitor and identify the status of each report. The following are some of the reports:
Cheque registry
Bank statement
Post-dated cheque age analysis
Cheques banked and realized
Cheques banked and dishonoured
Cheques dishonoured history
Cheque hold listing
The system will provide up to date creditor balances. Information on outstanding balances, debit notes, payments and PD cheque amounts are easily accessible through report generation.
Able to manage creditors more accurately and flexibly using the reports generated by the system.
Below are some important reports generated by the system:
