Payroll System Features
- Supports Multiple Companies:
A Single Payroll system can support multiple companies separately within the parent company. Data processing and obtaining of MIS reports can be consolidated as well as done separately. Complete user access controls are implemented to insure the data security.
- Supports Human Resource Management:
The payroll module supports Human Resource Management to a great extent. Maintains all necessary employee information related to HRM such as personnel information/ employee qualifications/ prior experience with work places etc. HR manager can keep memos on employee activities. The system can also produce printed documents with all types of employee detail listings such as head counting reports/ manpower charts/ annual bonus listings and annual salary increments listings etc.
- Customisable employee option settings:
The user can select employee static behaviour options. Such as entitle for Payee or EPF / ETF. With this facility the user can maintain temporary basis employees or special kinds of employees within the same package easily.
- Employees can be categorized in any order:
According to management requirements employee categorisation can be done in any user defined order, i.e. company wise, department wise, sub department wise and even job category wise.
For example: Executives and Non executives or Workers & Staff etc.
- Supports multiple payments modes:
Salary payments can be made by cash, cheque or as bank transfers.
- Salary can be paid in multiple currencies.
- Supports time and attendance management systems:
System can maintain an attendance registry for employees. The number of days worked, no pays, leave and OT hours are entered manually into this registry.
If a company has a separate computerized time and attendance system, this module is flexible enough to simply link with it.
- Maintenance of employee leaves (e.g. annual/ casual/ sick/ maternity etc).
Management can maintain a complete leave registry with this feature. Entitled and taken leave is maintained separately for user specified leave categories. This is linked with the time and attendance system. At any given time the system can generate employee leave summary statements. HRM can incorporate these details for annual assessments of employees.
- Maintenances of employee bank remittance and cheque printing:
Up to six bank accounts can be maintained for a single employee. This feature can also carry out activities such as transferring the balance salary to the bank and all types of standing orders. Cheque printing can be done through the system for any given bank format and the system will automatically generate all bank remittance statements.
- Company Loan Maintenance:
This feature allows the management to maintain different types of loans with different methods of interest calculations. A single employee can maintain any number of loans. Management can produce all loan ledgers and review all historical activities of loans at any given time.
Features such as holding a particular month loan deduction for a particular employee are incorporated to make it more user-friendly.
- User define earnings and deductions:
This unique feature allows the user to customise the package according to the future requirements of the company. The user is given the facility to create any number of earnings or deductions as and when they required. When creating an earning the users can specify the taxing method (e.g.: entitlement for EPF/ETF or Payee).
Data entry and printing of these earning and deduction is user friendly and customisable.
- Bank slip Transfers:
The system provides this feature to achieve a faster and accurate salary transfer to a bank. In this feature the system will auto generate a text file with all bank remittance details as per the format given by the bank. User can specify the bank and the employee transfer that is to be included for the slip transfer.
- EPF /ETF slip transfer:
To keep the system compatible with the outside world MIS systems, this feature generates a text file with employee monthly EPF/ETF contribution details which uploads the EPF / ETF boards in the MIS system. This helps to transfer data between the company and EPF board faster and accurately.
- User define report creation tool:
A totally customisable report creation tool is given to the user to satisfy a variety of management information requirements. The user can select what information is to be printed, in what order it has to be print and for whom. With this tool, payroll system plays a vital role as an information generating source.
- Taxing and standard report printing:
The system can manage all applicable government taxes. It automatically calculates monthly and yearly payee taxes in salary calculations and annual bonus processes. The system produces monthly reports and yearly reports such as T10, T9A and T6 etc. All these reports are in Government accepted standard formats. The system also has the flexibility of amending the tax tables for future changes.
It automatically generates all monthly and six months EPF / ETF contribution reports such as C form and R4 form etc. All these reports are printed on a standard format. Contribution percentages (12%, 8%) are parameterised for individuals’ employee wise or company wise.
- Annual bonus process:
The system covers all management requirements when processing annual bonuses. Management can apply different kinds of bonus criteria for different levels of employees. The criteria can be based on leave, no pays, employee service years or job categories etc. Bonus amounts can be given as a percentage or fixed amount or both.
Bonuses can be processed any number of times and all MIS reports to the management are produced for decision making.
- Annual increment process:
This feature assists the HR Manager in manipulating annual increments. Increment can be given as a percentage, fixed amount or both. This process can be done any number of times and can produce all MIS till the management is satisfied.
- Daily backups/ restore.
- Customisation:
The MIS is customised to meet the users specific requirements and can also incorporate features that would meet future needs.
MASTER FILE LISTING
- Employee master file listing
- Location master file listing
- Department master file listing
- Sub-Department master file listing
- Grade master file listing
- Job category master file listing
- Earning and deduction master file listing
- Loan master file listing
- Payee tax master files listing
- Stamp master file listing
TRANSACTION LISTING
- Earning and deduction listing:
The user can select any given earning or deduction to print and report headings and report orders can also be user defined.
Available orders EPF No /job category /section
- Salary transaction listing:
User defined reports that can print all the data entry information depending on the selected fields and printing orders.
Available orders EPF No /job category /section
- Salary item listing:
Another user defined report where all the details listed in a pay slip can be printed separately. The user defines the report name and printing order.
Available orders EPF No /job category /section
- Salary increment reports
- Annual bonus reports
- Bonus summary listing
- Bonus signature listing
- Bonus slip listing
- Bonus coinage summary
- Bonus tax details
- MONTHLY REPORTS
Payslip
Pay Sheet
Coinage analysis
Payroll Summary
- Company wise
- Department wise
- Job Category wise
Salary particulars listing
Monthly salary reconciliation listing
Bank remittance listing
- EPF No wise
- Bank wise
Signature listing
EPF/ETF monthly listing (C form)
Earning and deduction summary listing
Loan reports
- Outstanding loan listing
- Monthly recoveries listing
Payee Tax Reports
- Monthly payment listing
- Annual payee tax listing (T10 / T9A / T6)
OTHER REPORTS
Employee details listing
Employee service age analysis
Employee designation summary listing
Employee name listing
Employee annual absent listing
YEARLY/ MID-YEARLY REPORTS
Individual payment listing
EPF 6 months returns – JUNE
ETF 6 months returns – JUNE
EPF 6 months returns – DECEMBER
ETF 6 months returns – DECEMBER